Enroll Participants in your Course and Assign their Role

Note: These instructions only give participants Moodle access and do not officially register them for your course. They will still need to register on TheHub or with their home institution's registrar.

Note: Reminders are sent to participants with temporary status and are reminded to register. 

Students who are registered for your course on TheHub or through their home institution will be added to Moodle automatically. There can be a delay of a few hours or a day between the student registering themself, and gaining access to the Moodle course.  If a student needs access to your Moodle site before their registration is processed, you can enroll them temporarily yourself using these instructions.

You will also need to grant TAs access, Waitlisted students, co-educators, etc. to your course in this way.

Note: Reminders are sent to participants with temporary status and are reminded to register. 

Eroll Users and Assign Roles

Find the Participant's Link in the horizontal menu under your course title towards the top of the page.

1. Click the Participants link.
   
   
   
2. Click Enroll Users (It is a purple button. There are two. One is at the top of the page and the other is at the bottom.)
   
3. Use the pop-up screen to find and enroll your students. 
4. Search for students using their name or email address.  As you type, possible matches will appear.  Click on the correct name when you see it. Once the name appears above the search box, you can enter another name in the search box and select it.
   
5. You can search for and select multiple people at oncesnd add them with the same role. Or you can add multiple names and change their role once they are added. 
6. To add students, you will assign them the temporary enrollment role if they have not yet registered. This is the default role.
7. When you're finished, click Enroll selected users and remember to save using the tiny disk icon.
8. You can add roles using the drop down menu or delete roles using the x to the left in a role box.
9. Remember to save every change using the tiny disk icon!!!

Making Role Adjustments

1. Click the pencil icon next to role to edit.
   
2. Click the "x" before the incorrect role to remove it.
   
3. Start typing in the box, or use the dropdown menu to choose the correct role.
   
   
4. 
5. Click the save icon to finish editing.

Oops- Can't Find Them?

Here's what to do if you are trying to add, and cannot find, someone who is...

• A Hampshire student

1. Double check that you have the correct name spelling, or try searching for just the first OR the last name, not both. If you still can't find them...
2. Have them log in once to the Moodle system. 
3. Once they've logged in, follow the steps above to search for them. They should now be in the list, and you can proceed.

• A Five College Student

1.  Have them log in once to the Hampshire Moodle at moodle.hampshire.edu - make sure they are not going to their home campus Moodle system instead! 
2. On the next screen they should click the logo for THEIR school (Smith, UMass, etc) and use their home campus log-in. 
3. Once they've logged in, follow the steps above to search for them. They should now be in the list, and you can proceed.
4. Email moodle@hampshire.edu if you have trouble!

• Not a Hampshire or Five College Student
• Please see our Guest Access Policy for your options on giving this person access.